Job Opening - Global Executive

Our client, an authorized Financial Institution, is looking for high-caliber person to fill the position.

Responsible for planning, organizing and managing office renovation and relocation projects, reinstatement work and office improvement works
Assist in business as usual tasks of Administration team, such as office repairs and maintenance works and lease renewal of office premises
Perform budget planning, sourcing, analyze and exercise cost control on all purchases and optimize the pricing and product quality
Plan, review and arrange the take-out of insurance policies for the Company’s perceived financial risks and office insurance including office perils and computer insurance
Oversee the procurement of office supplies, furniture and equipment and ensure an up-to-date inventory record is maintained
Establish, review and maintain office administration policies and procedures including operating procedures, procurement guidelines and physical access control procedures
Manage and ensure general administration services including reception services and deliverables are in compliance with the corresponding statutory regulations, Company internal policies and guidelines, etc.
Liaise with building management offices and/or relevant parties in the areas of maintenance, building facilities and general services
Organize Company events and functions such as annual dinner, Christmas parties, guest visits and external promotional events, etc.

University education with at least 7 years of relevant experience in office administration and premises management; solid exposure in project co-ordination and management is preferred
Strong supervisory, interpersonal and negotiation skills and able to work under pressure
Previous experience in handling renovation, interior fitting-out work, office relocation and facility management is preferred
Willing to provide ad hoc support during non-office hours or adverse weather conditions if needed
Good command of written and spoken English and Chinese
Good knowledge of computer applications, such as MS Word, Excel, Powerpoint, PDF, etc.

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